In the 2021/2022 Academic Year we will have three events: the AI Thesis Fair, Computational Science CV Exchange, and the general Thesis Fair.
The CV Exchange is a matching process between MSc Computational Science students and external organisations. This is a free service for participating organisations as this is not a speeddating event. It is instead a platform where you can access the CVs and contact information of the students who voted for your projects. Here is how it works:
- You upload projects (as per the MSc Computational Science project guidelines provided in the attachments) to DataNose by Monday 13 September. Please follow the provided instructions on how to upload projects. Submitting a project will automatically give you access to the CV Exchange.
- An academic reviews your projects, they may contact you for clarification.
- Students vote for the projects and this voting data is uploaded to our CV Exchange platform.
- Students upload their CV to the platform, confirm their contact details, and their website and/orGithub.
- On Tuesday, 5 October the platform is open to organisations. You can then login, see the students who voted for your projects (with the project names), their CV and contact details, and then you can rank the students. The ranking system is not visible to the students.
- Between 5 October – 20 October you can use and access the CV Exchange. We strongly suggest you download all CVs before the 20th of October.
- When you initially login to the CV Exchange you will be prompted to enter a primary contact name and email address for your organisation. This is for the students so that they can get in touch with you as well.
- During the CV Exchange process students will be contacting your organisation and you can contact the students you wish to meet and invite to work on your projects. This process is entirely between you and the students. We are not involved in the matching or communication between the parties.
We will create new instructional videos for the updated event platform. These will be made available in September (AI Thesis Fair) and October (Thesis Fair), 2021.
There are no instructional videos on how to use the CV Exchange.
In order to log in please follow the following steps:
- You will need to access the DataNose website at: https://datanose.nl/.
- Select the tile ‘Login (external)’.
- A pop-up panel will appear and ask for your login details (your login details will have remained the same as last year).
To register as an organisation, please send us an email at thesisfair-IvI(at)uva.nl. We will then be able to add you as an organisation and will send you your sign-in details with a temporary password.
Once you sign in for the first time you can change the password to a personal and secure password. You can also go into your Organisation and add detailed information as well as add a project. You will need to fill in the necessary information, including website, description, phone number (if applicable), what types of students you are interested in, and so forth.
In order to change or update your organisation’s information, you will need to follow the below steps:
- Please follow the link to DataNose website: https://datanose.nl/.
- On your organisation page, you will find the option ‘Edit form’. This is situated on the right side of the screen.
- To edit your organisation information, click the ‘Edit form’ button. Here you will be able to:
- Change/edit the organisation name
- Change the description of the organisation in ‘About’
- Add a new contact person
If you wish to reset your password, or cannot remember your password, please send us an email at thesisfair-IvI(at)uva.nl with your full name and the email address that you used to log in to DataNose previously. An email will be sent to that email address from our DataNose team with instructions on how to reset your password.
- In order to submit a project proposal, you will need to follow the below steps.
- Please follow the link to DataNose website: https://datanose.nl/. Select the tile ‘Login (external)’. A pop-up panel will appear and ask for your login details (your login details will have remained the same as last year).
- Once you successfully logged in, select the tile ‘Project organisations’. Then select ‘Forms and workflows’. In ‘Forms and workflows’ you will find the name of your organisation and contact person(s). Please select your organisation name and you will be directed to your organisation page.
- Once you have landed on your organisation page, you will be able to add thesis projects by choosing the tab ‘Projects’.
- To add a new project, choose ‘New row’ and an online form will appear. Here you will be asked to choose either an ‘AI Project Proposal Form’, ‘Computational Science Project Proposal’, or ‘Thesis Project Proposal Form’. Here you will be able to enter the new project description and its corresponding information.
- AI Project Proposal Form: For MSc AI students and the AI Thesis Fair.
- Computational Science Project Proposal: For the Computational Science CV Exchange.
- Thesis Project Proposal Form: For MSc Software Engineering, MSc Information Studies – Data Science and Information Systems tracks, and MSc Logic students and the November Thesis Fair.
- Choose a MAXIMUM of 3 research tags in Section 1.7
- Once you have completed the form, click the ‘Submit form’ button at the bottom of the page.
- You can repeat this process until you have added all of your MSc thesis projects.
- You will need to enter a contact person per project.
- If the contact person is already in the system, you will be able to find them by entering their name or email in the top search bar of the pop-up panel.
- If the contact person does not have an account on DataNose yet, you will be able to create one by clicking the ‘Not in list’ button.
- The pop-up will then ask you to enter the information of the other contact person. Make sure you enter the name, email and organisation name in this panel. Click ‘OK’. The new contact person will then receive an email with a link to set a password.
Once you have uploaded the project proposals, they will be reviewed by the separate program Thesis Coordinators to ensure the following:
- The project adheres to the program’s thesis requirements
- The project is a Master’s level project
- The science is novel
If your project is rejected by the Thesis Coordinator, it does not mean that it is entirely rejected. Please read their feedback and adjust the project. Based upon the adjustments, the Thesis Coordinator may then approve it. The Thesis Coordinator may also reach out to the project’s contact for questions.
An Open Project is when you wish to leave the topic free to be discussed between you and a student. Or you wish to see what a student would like to propose to you. This allows for some creativity.
To upload one, follow the same instructions under “How do I upload a project proposal?” and then choose all Research Tags under Section 1.7.
If it is an Open Project for a specific type of student, please title it “Open Project AI” or Open Project Software Engineering”; then choose the corresponding program in Section 1.8.
To add another contact person from your organisation, you will need to follow the steps below:
- Access your organisation page on DataNose. Here you will find the option ‘Edit form’. This is situated on the right side of the screen.
- Click the ‘Edit form’ button
- Click on the green plus sign (please do not click on the name already present).
- A pop-up will appear, choose ‘Not in list’.
- You will be able to enter the information of the new contact person. Please ensure to enter the full name, email and organisation name in this panel.
- Please click ‘OK’ once you have filled in all the information. The new contact person will receive an email with a link to set a password.
To participate in the Computational Science CV Exchange you just need to submit projects for our MSc Computational Science students by Monday, 13 September.
To attend one or both event(s), you will need to secure your table via the ‘Event’ tab on DataNose (you can find this tab next to ‘Details org’ and ‘Projects’).
You will need to:
- Register your interest in attending the event(s), please click on the ‘New row’ button. You will then have the option to select the fair with the corresponding price per event. You can enter a PO number, however, this is not required.
- Once you have completed your form, please click ‘Submit form’.
- You will have received an email with an invoice for your selected event(s). On the invoice, you will find blue text (a hyperlink) ‘Click here to pay’. Please follow this link which will redirect you via DataNose to the Mollie website.
- Here you will have three payment options: Credit card, iDEAL, and Bank transfer (or in Dutch: iDEAL, Creditcard en Overboeking). Please follow the steps via the Mollie website.
- Once you completed this procedure, DataNose will be informed and your table at the event(s) is (are) secured.
Each Thesis Fair has a registration fee, if you wish to attend both the AI Thesis Fair in October and the Thesis Fair at the end of November, you will need to pay a fee for both. If you choose to attend only one of the fairs, then you only pay one registration fee.
The fees for each Thesis Fair are tiered based upon the type of organisation. When you register, we will assign the applicable tier.
Please note that you cannot participate in the fair(s) without payment first
€200 (startups, SMEs, government organisations, and non-profits)
€600 (medium/large companies)
€1200 (large companies)
If you do not wish to attend the event and instead only have your projects listed in the Project Marketplace, this is possible and it is free. Please note that these projects still need to be approved by the Thesis Coordinators in order to be listed.
The Computational Science CV Exchange is free.
The AI Thesis Fair takes place on Thursday, 7 October 2021. Registration is now closed.
The Computational Science CV Exchange takes place over a two week period, 5 October – 20 October. Project submission is due on Monday, 13 September.
The Thesis Fair takes place on Thursday, 11 November 2021. Registration for this event will open soon.
- Project proposals for the AI Thesis Fair are due on Wednesday, 25 August, 2021.
- The registration fee is due on Wednesday, 1 September.
- Students vote on the projects between 10 – 17 September.
- You will need to respond to our request with the number of attending representatives by no later than Friday, 24 September.
- You will receive your personalised speeddate schedules, along with the students’ full names, no later than Friday, 1 October. Once you have your schedules, you can look up the students on LinkedIn and Github in preparation for your speeddates.
In a typical year, the Thesis Fairs are at the Science Park, about 300 people attend, and include:
- 10 rounds of speeddates lasting 10 minutes long
- There are 10 minutes between each round to ensure you and the students have enough time to start your next meeting online.
- If your projects are popular (receives many votes) and you are able to bring multiple organisation representatives, then you can meet with multiple students per speeddate session. For example, if you have over 100 students vote for your projects and you can bring 10 representatives – then you can have 10 simultaneous speeaddates every round and meet with 100 students by the end of the day.
- Break with refreshments
- Opportunity to mingle with more students afterwards
Unfortunately, due to the current COVID-19 pandemic, we have to adjust the format of the event. The AI Thesis Fair on 7th October 2021 will be a hybrid event. The Thesis Fair on the 11th November, 2021 will be an online event. More details on this will be posted on this site and/or by email.
Unfortunately, due to the current COVID-19 pandemic, we have to adjust the format of the events. Following COVID guidelines the general Thesis Fair will be online and the AI Thesis Fair will be a hybrid event. We value the health and safety of our students and organisation representatives. A platform has specifically been created for this event that will ensure that the 10 rounds of speeddates occur as we strongly believe in the importance of one-on-one contact between student and organisation.
For a detailed description of the AI Thesis Fair and/or Thesis Fair project requirements, go to ‘Fairs’ on the main menu, hover over either ‘AI Thesis Fair’ or ‘Thesis Fair’, or ‘CV Exchange’ and select the ‘AI Project Requirements‘, ‘Project Requirements‘, or ‘Computational Science Project Requirements’.
Please take note of each MSc Program’s thesis requirements and create your project proposal accordingly. The projects are reviewed and approved by the individual program Thesis Coordinators. Any project that does not adhere to the project requirements will be rejected and you will be required to make any requested adjustments.
This depends upon the program the student is in, your capacity, and internship negotiations with the student. The student may have classes that they need to complete and therefore may not be able to start their internship full-time until their Thesis course officially starts.
- MSc AI students are available for 8 months starting in November 2021.
- MSc Information Studies (Data Science and Information Systems) are available for 6 months, depending upon their class schedules. Typically, they start part-time in January and then move to full time in April. Please discuss with the students directly.
- MSc Software Engineering are available for 3 – 6 months, depending upon their class schedules. Typically, they can start full time in April for 3 months. Some students may be able to start in January part-time. Please discuss with the students directly.
- MSc Logic. Students are typically available for 6 months, depending upon their class schedules. Usually, they can start full time in January for full-time for 6 months.
- MSc Computational Science students are available for 6 months.
The AI Thesis Fair is dedicated to students from the MSc Artificial Intelligence.
The Computational Science CV Exchange is only for students in the MSc Computational Science program.
The Thesis Fair has students from the following programs participating:
This is possible and it does not cost money to simply have your projects listed on the Project Marketplace.
You will still need an account and follow all of the steps in uploading a project. The only difference is that you leave Section 1.7 blank and NOT click on a Fair. Choosing a Fair in Section 1.7 automatically generates a payment request.
Your uploaded projects will still need to adhere to the Project Requirements for each program and will be reviewed and approved by our Thesis Coordinators.