Thesis Fair Instructional Video

For Students

The event platform is brand new, developed in 2020, specifically for our Thesis Fairs. Because of this, we have created instructional videos and accompanying text to help you understand how the platform works and what to do. Please watch the video and read the text before the event itself. The video will also be on the platform so you can refresh your memory the day of. 

Online Thesis Fair Instructional Video

Online Thesis Fair Written Instructions

Welcome Page

On the Welcome page you can:

  • Check your personal details and change/correct your name if there is a spelling mistake or only your first initial is written instead of your entire first name
  • Upload your CV (this must be PDF)
  • Watch the instructional video and/or read the instructional text
  • Look at photos from the event last year
  • Look at the flyers from our partners


  • Pre-Event Preparation

-We recommend that you do all of the listed tasks above during the Pre-Event Prep, which starts at 10:00 and ends at 10:30 when the first speeddate takes place.

-We also recommend that you:

-Read the FAQs

-Check your Schedule

-Read the descriptions of all attending organisations under the Organisation tab

-Look at the Help Chat Function


During the Pre-Event Prep you have the chance to read the FAQs and contact the Thesis Fair Team on the Help Chat if you have questions, issues, or require clarification on how the platform works.

During this time please check your schedule, it can be found under the Schedule tab. This schedule is personalised and is based upon the voting you did a couple of weeks ago. It is the same schedule you can find on DataNose, https://datanose.nl/#fairschedule.


Speeddates

Between 10:30 – 14:20 there are 10 speeddate rounds scheduled lasting 10 minutes long. There is a transition period between each speeddate that lasts 10 minutes. You may not have a speeddate scheduled in each round. Halfway through from 12:00-12:50 there is a lunch break.

During the speeddates:

  • Do not be late!
  • Immediately join the waiting room for your next speeddate so that the representative can pick you up for a meeting once the round has started
  • Once the representative picks you up you will be sent a link to join the meeting, this will be a pop up. Click on the meeting link and a new tab will open with the video conferencing
  • There are two types of video conferencing software being used, this type is determined by the organisation. There is either Microsoft Teams or our own internal peer-to-peer system
  • If you enter into a Teams meeting and there is no one on the other end, please check the Lobby to see if the representative is waiting to be let in. If so, then admit them to the meeting
  • Once your meeting is over (you will be prompted by an audio reminder), please end the meeting and click back into the event. Then join the waiting room for your next meeting by clicking “Join Round X”.
  • Transition periods last 10 minutes, this will give you an opportunity to get a quick drink, use the bathroom, or finish your notes from the previous meeting. You can also use this time to review the details of the organisation you will meet in the next round, you can find those details under the Organisations tab.
  • The last round ends at 14:20.


Help Chat and the Thesis Fair Team

Behind the scenes there is a team of people running the in person and online event. Yasmin Santis, Thesis Fair Manager, and Ciara Snijders, Thesis Fair Coordinator, are orchestrating the event with the help of our developer who is responsible for the online platform, and event assistants who are providing you support on the Help Chat or in person at the StartUp Village.

The Thesis Fair Team is here to help you and communicate with you in three different functions:

  • Help Chat

-If you have any questions or issues please contact us immediately on the Help Chat tab. You can see that messages have been read when the tick marks turn blue

-Please check the FAQs section to see if your question is answered there

-Please note that the chat function in Microsoft Teams is not our Help Chat. We will be unable to see any of those conversations. If you need help during a speeddate, please click back into the event and contact us on the Help Chat

  • Broadcasts

-Announcements from the Thesis Fair team will be sent to all participants via Broadcasts. Online these will be pop-ups that appear in your upper right corner and in person these will be made over the speaker system.

  • Private Messages

-Someone from the Thesis Fair Team may reach out to you privately to ask you a question, i.e. if you have missed a meeting or an organisation is waiting to meet you.

Online AI Thesis Fair Instructional Video

Online Thesis Fair Written Instructions

Welcome Page

On the Welcome page you can:

  • Check your personal details and change/correct your name if there is a spelling mistake or only your first initial is written instead of your entire first name
  • Upload your CV (this must be PDF)
  • Watch the instructional video and/or read the instructional text
  • Look at photos from the event last year
  • Look at the flyers from our partners


  • Pre-Event Preparation

-We recommend that you do all of the listed tasks above during the Pre-Event Prep, which starts at 10:00 and ends at 10:30 when the first speeddate takes place.

-We also recommend that you:

-Read the FAQs

-Check your Schedule

-Read the descriptions of all attending organisations under the Organisation tab

-Look at the Help Chat Function


During the Pre-Event Prep you have the chance to read the FAQs and contact the Thesis Fair Team on the Help Chat if you have questions, issues, or require clarification on how the platform works.

During this time please check your schedule, it can be found under the Schedule tab. This schedule is personalised and is based upon the voting you did a couple of weeks ago. It is the same schedule you can find on DataNose, https://datanose.nl/#fairschedule.


Speeddates

Between 10:30 – 14:20 there are 10 speeddate rounds scheduled lasting 10 minutes long. There is a transition period between each speeddate that lasts 10 minutes. You may not have a speeddate scheduled in each round. Halfway through from 12:00-12:50 there is a lunch break.

During the speeddates:

  • Do not be late!
  • Immediately join the waiting room for your next speeddate so that the representative can pick you up for a meeting once the round has started
  • Once the representative picks you up you will be sent a link to join the meeting, this will be a pop up. Click on the meeting link and a new tab will open with the video conferencing
  • There are two types of video conferencing software being used, this type is determined by the organisation. There is either Microsoft Teams or our own internal peer-to-peer system
  • If you enter into a Teams meeting and there is no one on the other end, please check the Lobby to see if the representative is waiting to be let in. If so, then admit them to the meeting
  • Once your meeting is over (you will be prompted by an audio reminder), please end the meeting and click back into the event. Then join the waiting room for your next meeting by clicking “Join Round X”.
  • Transition periods last 10 minutes, this will give you an opportunity to get a quick drink, use the bathroom, or finish your notes from the previous meeting. You can also use this time to review the details of the organisation you will meet in the next round, you can find those details under the Organisations tab.
  • The last round ends at 14:20.


Help Chat and the Thesis Fair Team

Behind the scenes there is a team of people running the in person and online event. Yasmin Santis, Thesis Fair Manager, and Ciara Snijders, Thesis Fair Coordinator, are orchestrating the event with the help of our developer who is responsible for the online platform, and event assistants who are providing you support on the Help Chat or in person at the StartUp Village.

The Thesis Fair Team is here to help you and communicate with you in three different functions:

  • Help Chat

-If you have any questions or issues please contact us immediately on the Help Chat tab. You can see that messages have been read when the tick marks turn blue

-Please check the FAQs section to see if your question is answered there

-Please note that the chat function in Microsoft Teams is not our Help Chat. We will be unable to see any of those conversations. If you need help during a speeddate, please click back into the event and contact us on the Help Chat

  • Broadcasts

-Announcements from the Thesis Fair team will be sent to all participants via Broadcasts. Online these will be pop-ups that appear in your upper right corner and in person these will be made over the speaker system.

  • Private Messages

-Someone from the Thesis Fair Team may reach out to you privately to ask you a question, i.e. if you have missed a meeting or an organisation is waiting to meet you.